US Talent Acquisition Coordinator

Job Summary

KDCI Outsourcing is seeking an experienced Talent Acquisition Coordinator to support the day-to-day operations of our Talent Acquisition team. This role is responsible for coordinating interviews, managing complex scheduling, maintaining accurate candidate records, and ensuring a seamless candidate experience throughout the recruitment process. The ideal candidate has experience supporting U.S.-based recruitment teams, excels in a fast-paced environment, and is highly organized, proactive, and detail-oriented.

Key Responsibilities

Interview Coordination & Scheduling

• Coordinate and schedule interviews involving candidates, recruiters, hiring managers, executives, and interview panel members.

• Manage high-volume and complex interview schedules across multiple calendars and time zones.

• Serve as the primary point of contact for interview logistics and candidate scheduling inquiries.

• Confirm interview schedules and communicate complete interview details to candidates and stakeholders.

• Prepare virtual meeting links, coordinate conference rooms, and ensure all interview requirements are in place.

Recruitment Operations

• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).

• Update candidate statuses, monitor interview progress, and ensure recruitment data is complete and accurate.

• Partner closely with recruiters to move candidates efficiently through the hiring process.

• Proactively identify scheduling conflicts and resolve issues before they impact the recruitment timeline.

• Follow up on interview feedback and outstanding hiring team requirements.

• Support candidate communications, offer coordination, and pre-employment requirements.

Reporting & Process Support

• Assist with recruitment reporting and monitor interview activity, turnaround times, and candidate pipeline movement.

• Maintain recruitment trackers, dashboards, and operational reports.

• Identify opportunities to improve scheduling workflows and standardize recruitment processes.

• Provide administrative and operational support for career fairs, hiring events, and other Talent Acquisition initiatives.

• Maintain confidentiality of candidate, employee, and company information.

• Perform other recruitment coordination and Talent Acquisition support duties as assigned.

Job Requirements

• 3–5 years of experience in Recruitment Coordination, Talent Acquisition Operations, HR Coordination, or a similar role.

• Strong experience supporting U.S.-based recruiters, hiring managers, or Talent Acquisition teams.

• Proven experience managing high-volume and executive-level interview scheduling.

• Strong calendar management experience involving multiple stakeholders and time zones.

• Hands-on experience using Greenhouse, Lever, Workday, iCIMS, ADP Recruiting, or a similar Applicant Tracking System (ATS).

• Strong understanding of candidate pipelines, interview workflows, ATS updates, and recruitment documentation.

• Excellent written and verbal English communication skills.

• Strong reporting skills using Microsoft Excel, recruitment dashboards, or similar reporting tools.

• Proficiency in Microsoft Outlook, Microsoft Office, Microsoft Teams, Zoom, and scheduling platforms.

• Strong organizational and project management skills.

• Excellent attention to detail and ability to maintain accurate recruitment records.

• Ability to manage multiple priorities, deadlines, and urgent scheduling requests.

• Strong problem-solving skills with the ability to resolve scheduling conflicts quickly.

• Comfortable working independently with minimal supervision.

• Full flexibility to work the required shift.