Payroll and Bookkeeping Specialist (US)

Job Summary

KDCI Outsourcing is seeking a reliable and detail-oriented Payroll and Bookkeeping Specialist (US) to support day-to-day financial operations. The ideal candidate will have strong numerical skills, proficiency in Microsoft Excel, and a task-oriented mindset. This role requires accuracy, efficiency, and a collaborative attitude to ensure seamless bookkeeping and payroll processes.

Key Responsibilities 

• Maintain accurate and up-to-date financial records and files. 

• Use Microsoft Excel (formulas, pivot tables, data organization) to analyze financial data and generate reports. 

• Reconcile bank statements and ledger entries. 

• Process, finalize, and manage payroll data entry in ADP or Paycor. 

• Reconcile and remit workers’ compensation premium payments on a monthly basis. 

• Assist in preparing financial reports and statements. 

• Support monthly, quarterly, and annual closing procedures. 

• Collaborate with team members to ensure consistent and accurate bookkeeping practices. 

Job Requirements

• Proven experience as a bookkeeper, payroll assistant, or similar finance-related role.

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data organization.

• Excellent attention to detail and high level of accuracy.

• Strong math and analytical skills with comfort working with numerical data.

• Highly organized, dependable, and task-oriented.

• Strong work ethic with the ability to meet deadlines consistently.

• Team player with the ability to work collaboratively and independently.

• Familiarity with accounting and payroll systems such as QuickBooks, Xero, ADP, or Paycor is an advantage.

• Basic understanding of accounting principles, financial regulations, and US payroll taxes.

• Experience working in a business or office environment is preferred.