Executive Assistant

About the Role

KDCI Outsourcing is seeking a highly organized and proactive Personal & Executive Assistant to provide comprehensive administrative and personal support to C-level leadership. The ideal candidate is resourceful, detail-oriented, and capable of managing both professional and personal responsibilities with discretion. This role requires strong communication, excellent coordination skills, and the ability to anticipate needs and execute tasks with minimal supervision.

Key Responsibilities

·        Manage executive calendars, coordinate meetings, and handle confidential communications

·        Conduct research to support business and personal initiatives

·        Prepare, review, and edit reports, presentations, and correspondence

·        Coordinate travel arrangements, logistics, and expense reporting

·        Assist with personal and lifestyle tasks, including online research and coordination with vendors or service providers

·        Support purchases, arrangements, and correspondence related to personal or family matters

·        Liaise with internal teams and external partners to ensure smooth operations

·        Maintain confidentiality and exercise discretion in all executive and personal matters

·        Anticipate executive needs and proactively identify and resolve potential issues

Job Requirements

·        Minimum of 3 years’ experience as an Executive Assistant or Personal Assistant to senior executives

·        Exceptional written and verbal communication skills

·        Strong research, organization, and multitasking abilities

·        Proficiency in Microsoft Office Suite and Google Workspace

·        Highly adaptable and able to handle both professional and personal requests efficiently

·        High level of professionalism, integrity, and interpersonal skills

·        Experience coordinating across different regions or handling international arrangements is an advantage

·        Familiarity with project management or productivity tools is a plus

Preferred Qualifications

·        Experience supporting C-level executives with both business and personal responsibilities

·        Strong initiative, problem-solving, and decision-making skills

·        Proven ability to maintain discretion and manage sensitive information

·        Resourceful and confident in managing online coordination for services or logistics